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Please keep in mind that unlike Outlook Auto Archive, manual archiving is a one-time process, and you will need to repeat the below steps each time you want to move older items to archive.

If you want to archive all emails, calendars, and tasks, select the root folder in your Outlook mailbox, i.e. By default, in Outlook 2010 and later versions, the root folder is displayed as your email address (I've renamed mine to As you already know, Outlook archive is a type of Outlook Data File (.pst) file.

The file is automatically created the first time auto archive runs or when you archive emails manually.

The archive file location depends on the operating system installed on your computer.

The detailed steps for different Outlook versions follow below.

Since Outlook 2010, Auto Archive is not enabled by default, though Microsoft Outlook will periodically remind you to do so: To start archiving immediately, click The screenshot below shows the default settings, and the detailed info about each option can be found here.

To prevent Outlook Auto Archive from running on a certain folder, or set a different schedule and options for that folder, perform the following steps. The Archive folder will show up in the list of folders straight away: Once the Archive folder is there, you can find and open your archived items as usual.

To search in Outlook archive, select the Archive folder in the Navigation Pane, and type your search text in the folder from the Navigation pane, but won't delete the actual archive file.

Here's a quick way to determine the exact location of your Outlook archive: right-click the Archive folder in the list of folders, and then click Open File Location.This way, it helps you reduce the size of your mailbox and get some free space back on your C:\ drive (if you choose to store the archive file somewhere else).Depending on how you configure it, Outlook Archive can perform one of the following tasks: The Outlook Auto Archive feature can be configured to move old emails and other items to a designated archive folder automatically at a regular interval, or to delete old items without archiving.If you cannot find archived emails in your Outlook, please see How to display Outlook archive folder.In Outlook 2007, auto archiving is turned on by default for the following folders: If you want to archive items by received / completed date, please use these guidelines: How to archive emails by received date.

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